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Advantage of having a Virtual Assistant for Small Business Owners by May Yeuk Lam Wong
A lot of home-based business may not hire an employee to work at its home, therefore outsourcing your business task to a virtual assistant is a great way to solve this problem. A VA can lighten the workload to a home-based business owner with various task that you do not like to do or task that you simply do not have the time to do it yourself.
A VA only charges on the hours consumed on the time required to do such work. Except for the general administrative task such as general work processing, a VA can help you on the following 14 tasks to make your business run smoother and lighten your workload.
1. Desktop Publishing, using desktop publishing software to produce eye-catching documents such as business cards, newsletters, brochures and email champagne.
2. Transcription,[link widoczny dla zalogowanych], if you have a recording of a meeting or an interview, ask your virtual assistant to transcript it into a document.
3. Writing, whether it is writing business letters or writing up articles to submit to directories to expose your business, a VA is ready to do the job.
4. Database Creation & Management, organizing a contact list for your business, such as vendors, customers and competitors.
5. A VA may handle bookkeeping task for your business such as generating and sending out invoices to your clients, keep track of payables and receivables and even paying your bills.
6. A VA can help you answer phone calls and act as your customer service and answer inquiries of your business' products and service. Your VA may even offer off hours phone answering service, making your hotline 24 hours in service.
7. Website maintenance, keeping the content of your website up-to-date with fresh content and even Search Engine Optimize your website and submitting your website to search engine directories.
8. Email Management, if you decide to go on a trip, business or personal,[link widoczny dla zalogowanych], your VA can handle your email and organize it, so you can call your VA to see what's new or if any important issues has come up and needs to be settled immediately.
9. Have your VA proofread or edit the documents you have written to check for grammar or formatting mistakes.
10. Translation Service, your VA may speak more than 1 language, that advantage of that and help you expand your business overseas.
11. Computer training or tutoring, to run a business, you will need to acquire skills in various software applications. A VA can pass on their knowledge of the software on a day to day operation.
12. Meeting & Event Planning, in some occasions you would like to host an event for gathering with your clients or even for personal matters such as parties and weddings, your VA can help you organize a guest list and send out invitation, organizing a venue, arrange accommodations, and co-ordinate with any catering services.
13. In most cases, small business owners has a busy schedule and may be hard to co-ordinate by his/herself. A VA can co-ordinate your schedules to help keep your lives organized and running smoothly. Reminder service can also be provided to ensure you to arrive on meetings or events.
14. Social Media Marketing,[link widoczny dla zalogowanych], social media has dominated the internet and the power from social media to build a public relationship with your clients or potential clients. To gain exposure to your business, a VA can help you maintain an updated blog,[link widoczny dla zalogowanych], setup a facebook fanpage and a twitter account to keep in touch with your customers.
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